Administrative Assistant

We are seeking a highly organized and proactive Admin Assistant to support our Residential Excavation department. The ideal candidate will assist with day-to-day administrative tasks, scheduling, and coordination, while also supporting superintendents, estimators, and other managers in the department. This role is perfect for someone who is detail-oriented, a strong communicator, and able to multitask in a fast-paced environment.

Essential Duties and Responsibilities:

• Schedule and coordinate meetings for superintendents and managers
• Create digital files and make copies of documents for the department
• Prepare written communications such as memos, emails, and reports
• Maintain and organize filing systems, both digital and physical
• Assist with billing, trucking, and job code tracking as needed
• Provide administrative support to superintendents and estimators, including reviewing timesheets and job codes
• Coordinate with other departments to ensure smooth operation of excavation projects
• Communicate with customers as necessary

Qualifications:

• Must type at least 40 WPM
• Bilingual in English and Spanish preferred
• Proficiency in Microsoft Office Suite, particularly Excel and Word at an intermediate level
• At least 1 year of experience working in a professional office environment
• Strong customer service and communication skills
• High-level data entry and accuracy
• Independent reasoning and problem-solving skills
• Must be able to provide proof of identity and right to work in the US
• Ability to pass a drug screening