Overview
Administrative Assistant Jobs in Walnut Creek, CA at Applied Behavior Consultants, Inc.
About us
Applied Behavior Consultants, Inc.
Our mission is to provide cutting edge applied behavior analysis services with compassion for individuals with autism and other developmental disabilities to enhance the quality of their life.
Check out our website for more information: https://www.abcreal.com/
Applied Behavior Consultants, Inc. – East Bay Region is seeking a Full-Time Administrative Assistant.
Scheduled Hours 8:30 am- 5:30 pm
SUMMARY: Provides general administrative assistance to Director, Scheduling Coordinator, and staff.
DUTIES AND RESPONSIBILITIES: The following reflects management’s definition of essential functions for this job but does not restrict the task that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.
- Communication with funding sources re: authorizations and inputting of authorizations
- Assists with monitoring inventory, submitting office supply orders and stimuli orders
- Maintains organization of center and ensure clinical supplies are available for supervisors and technicians
- Cleaning/sanitizing center
- Assists technicians with registering for RBT exam, and maintaining RBT certifications including supervision hours, assigned BC, and all other documentation
- Assisting with new hiring process
- Assist Director in recruiting special projects (career fairs, job ads, etc)
- Maintain current job ads for new hires, process resumes, and complete tutor prescreens, scheduling interviews, and phone job offers
- Help assist with scheduling/setting up new tutor training
- Guide new employees through new hire process
- Process new hire paperwork and correspondence with corporate office
- Maintain records of new tutor training that has been completed
- Scans old files into Central Reach or DocuWare
- Contacts property manager re: maintenance issues
- Communicates with all staff re: policy changes
- Assists in collecting signatures for PV forms
- Audits Central Reach billing and timesheets for completion prior to submission, and checks assigned documents for accuracy.
- Supporting other members of administrative team
- Maintain employee files and/or records
- Process Employee Resignations and Terminations
- Receive Status Change forms and forward to corporate office
- Help assist Director with completion of Worker’s Comp paperwork
- Monitor technician requirements for various funding sources to ensure all employees placed meet requirements
- Maintain client files and/or records
- Process, maintain, and track received service contracts
- Assist in processing outgoing client reports to funding source
- Create client assessment folders and assist with scheduling assessment visits.
- Assist with completing insurance required documentation with parents during new client intakes
- Miscellaneous tasks as assigned by Director
QUALIFICATIONS:
- Bachelors Degree or 1 – 2 years of office experience
- Excellent verbal and written communication skills
- Strong interpersonal, organizational, problem-solving and analytical skills
- Outstanding customer service skills
Job Type: Full-time
Pay: $19.00 – $22.00 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Retirement plan
- Vision insurance
Application Question(s):
- What city do you reside in?
- Can you commit to the following schedule: Monday-Friday 8:30-5:30pm?
Education:
- Bachelor’s (Required)
Experience:
- Administrative: 2 years (Required)
Work Location: In person
Title: Administrative Assistant
Company: Applied Behavior Consultants, Inc.
Location: Walnut Creek, CA
