Overview
Administrative Assistant Jobs in Wilmington, DE at AppleOne Employment Services
Title: Administrative Assistant
Company: AppleOne Employment Services
Location: Wilmington, DE
About the Role: Are you a highly organized, proactive professional who thrives in a fast-paced corporate environment? We are looking for a detail-oriented Administrative Assistant to be the operational backbone of our commercial, marketing, and operations teams.
If you are a resourceful problem-solver who excels at wearing multiple hats—from procurement and vendor management to event coordination and HR support—we want you on our team!
What You’ll Do
- Financial & Procurement Admin: Manage purchase orders, coordinate invoice processing, and track budgets using SAP.
- Vendor Management: Maintain vendor records, ensure compliance, and assist with contract renewals and payment systems.
- Events & Logistics: Plan internal/external meetings, trade shows, customer visits, and team travel. Coordinate product sample shipments and manage marketing/swag inventory.
- Office & Facilities: Oversee office supplies, coordinate with building management, and manage meeting room logistics (AV/catering).
- HR & Recruiting Support: Assist with interview scheduling, coordinate new employee onboarding, and maintain team directories.
What You Bring
- Experience: 2+ years of administrative, office coordination, or operations support experience in a corporate environment. (Associate's or Bachelor's degree preferred).
- Technical Skills: Hands-on experience using SAP for PO creation and invoicing, and strong proficiency in Microsoft SharePoint for document management.
- Software Proficiency: Expert in the full MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams). Experience with Salesforce is a plus!
- Core Skills: Exceptional organizational skills, strong financial acumen, and the ability to manage multiple priorities with high accuracy.
- Professionalism: Excellent communication skills, a collaborative mindset, and the absolute discretion required to handle sensitive business and personnel information.
