Overview
Administrative Assistant – (25-26 School Year only – one year position) Jobs in Southborough, MA at The Public Schools of Northborough and Southborough
Description of Work
If you desire a rewarding career that has a great work/life balance with benefits, please apply today!
The Department of Adult Correction, Division of Community Supervision has an exciting opportunity for an energetic, professional Administrative Specialist I to provide fiscal, administrative, and human resources support to the Judicial District Manager and the district employees, consisting primarily of Probation/Parole Officers.
The mission of Community Supervision is to protect the safety of citizens in communities throughout the state by providing viable alternatives and meaningful supervision to offenders on probation, parole, or post-release supervision. The primary goal of Community Supervision is to reach an equal balance of control and treatment for offenders that will positively affect their behavior and lifestyle patterns.
Position works under pressure to meet deadlines for reports, handles inventory and purchasing, , suspense files, and HR functions. Position provides administrative support to the Judicial District Manager and their team, to include scheduling meetings and recording minutes, and screening calls and visitors. Documents prepared may be used in court proceedings or for other official purposes, so concise communication and use of correct grammar and tone are essential. Position also prepares interview-related and onboarding documents, and functions as the health & benefits representative for the district employees. Position will receive and process mail, distribute and file documents both electronically and hard copy, and maintain personnel, fiscal and operations files.
Position will provide HR support in the key areas of:
Time administration,
Administering various types of leave to include but not limited to FMLA and Workers’ Compensation,
Employment packages,
Onboarding documentation and new hire orientation,
Separations.
Position will provide fiscal support services in the key areas of:
Inventory control management to include physical inventories of fixed assets
Office operations,
Entering requisition and usage orders,
Verifying state contract items, vendor information, shipments and purchase orders receipts,
Prepare and review mileage reports, process travel authorizations and reimbursement requests,
Handle lease agreements.
The successful incumbent will:
Uphold Confidentiality: Demonstrate a strong commitment to maintaining confidentiality and trust in all interactions.
Exhibit Independent Work Ethic: Work to external and self-imposed deadlines, demonstrate initiative and self- motivation.
Be a Collaborative Team Player: Contribute positively to the district, valuing collaboration and collective success.
Be Adaptable: Thrive in a fast-paced setting, embracing change and flexibility to meet evolving challenges.
Exhibit Professionalism Under Pressure: Maintain professional demeanor and composure, even amidst frequent interruptions.
Exhibit Policy and Procedure Compliance
Excel at Instruction Interpretation: Skillfully interpret and execute both oral and written instructions, acting decisively and accurately per policy.
Proficiency in Systems: Utilize current purchasing, inventory, and HR systems effectively, demonstrating technical proficiency and attention to detail.
The duties involve extensive public and staff contact both via phone and in person and may include occasional interaction with criminal offenders.
As of January 1, 2025, there are new increase adjustments to the state’s pay plans which were approved by the State Human Resources Commission, effective January 1, 2025. The new salary range will be $37,782 – $66,120. Prior applicants will remain under consideration and do not need to reapply to be considered for this increase
This is a full-time position (40 hours per week) with State Benefits.
Note to Current State Employees:
State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.
Knowledge, Skills and Abilities / Competencies
To qualify for this position, applicants must document on the application that they possess ALL of the following:
Proven experience in providing customer service,
Demonstrated experience conveying information through a wide variety of media, including the use of proper spelling, grammar, and punctuation, and verbally,
Demonstrated experience compiling and organizing printed and electronic information, keeping records, writing reports, maintaining logs, maintaining & manipulating data,
Proven experience in a position requiring confidentiality.
Management prefers:
Experience working in a legal, criminal justice or court related environment,
Experience with MS Office applications with strong Word and Excel skills
Experience working in a human resource office
Experience working with an HR current or past Notary Public certification.
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
See https://oshr.nc.gov/experience-guide for details.
High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.
Supplemental and Contact Information
We have a mission that matters! Come Join Us!
The NC Department of Adult Correction is one of the largest state agencies with more than 19,000 employees. It is responsible for safeguarding and preserving the lives and property of its citizens through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced after conviction for violating North Carolina laws. This department includes State Prisons with custody, healthcare, and facility operations staff as well as the division of Community Supervision. Other divisions include Administration, Compliance & Accreditation, Comprehensive Health Services, Internal Affairs & Intelligence Operations, Post-Release Supervision & Parole Commission, and Rehabilitation & Reentry.
The Division of Community Supervision (DCS) is responsible for overseeing supervision of adult offenders on probation, parole, or post-release. The DCS mission is to ensure public safety while helping offenders make positive changes and successfully complete their supervision.
DCS collaborates closely with the NC Post-Release Supervision and Parole Commission, the court system as well as other state agencies, and community partners, particularly those addressing mental health, substance use, and re-entry issues faced by our returning citizens.
DCS is also responsible for the supervision of offenders who transfer from other states through the Interstate Compact program and has oversight of the Community Service Work Program.
The North Carolina Department of Adult Correction (DAC) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job.
DAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity and budgetary considerations pertinent to the advertised position.
It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates/ licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.
Applicants seeking Veteran’s Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
For questions specific to this posting, please contact Human Resources Professional at 919-204-2529. For technical issues with your application, please call the NEOGOV help line at 855-524-5627.
NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.
For permanent and time-limited appointments:
Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.
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Title: Administrative Assistant – (25-26 School Year only – one year position)
Company: The Public Schools of Northborough and Southborough
Location: Southborough, MA
