Overview
Administrative Assistant Jobs in Derby, KS at Fairmount Technologies
Title: Administrative Assistant
Company: Fairmount Technologies
Location: Derby, KS
This job was posted by https://www.kansasworks.com : For more
information, please see: https://www.kansasworks.com/jobs/13547969
Were seeking a highly detail-oriented and organized**Administrative
Assistant**to support daily administrative operations and assist with
Quality Management System (QMS) or other system upkeep and record
keeping. This role requires strong communication skills, exceptional
follow-through, and the ability to manage multiple tasks with accuracy
and efficiency.
The ideal candidate is proactive, dependable, and comfortable working in
a structured environment where precision and documentation accuracy are
critical.
**What Youll Be Working On**
Youll contribute across a wide variety of administrative tasks
Including
**Administrative Support**
- Manage inbound and outbound phone calls professionally and
efficiently
- Draft, respond to, and organize emails and correspondence
- Schedule meetings, maintain calendars, and coordinate appointments
- Track tasks, deadlines, and ensure timely follow-up
- Prepare, format, and distribute internal and external communications
**Reporting & Documentation**
- Prepare recurring and ad hoc reports with a high degree of accuracy
- Maintain organized digital and physical filing systems
- Enter and verify data in spreadsheets, databases, and company
systems
- Compile operational metrics and assist in report generation
- Ensure documentation is complete, accurate, and properly archived
**Purchasing & Vendor Coordination**
- Process purchase orders and track order status
- Communicate with vendors regarding pricing, delivery, and
documentation
- Maintain purchasing records and reconcile invoices as needed
- Monitor supply levels and coordinate reorders
**Quality Management System (QMS) Support**
- Assist in maintaining quality records and controlled documents
- Support document revisions, distribution, and version control
- Track training records, certifications, and compliance documentation
- Help prepare documentation for audits and inspections
- Ensure proper record retention and filing in accordance with company
procedures
