Overview
Administrative Assistant Jobs in Palm Beach County, FL at Dexian
Title: Administrative Assistant
Company: Dexian
Location: Palm Beach County, FL
Job Title: Administrative Assistant: III (Senior)
Duration: 1 month (possible extension)
Location: Palm Beach FL USA 33480
Pay Rate: $20 – $22 hourly on W2
JOB SUMMARY
This position will provide front desk duties and general administrative support to the Senior Managing Directors and Agents. This opening requires in person work in the office; Monday to Friday from 9 am to 6 pm.
Responsibilities include, but are not limited to:
Answer calls, screen calls, take accurate messages, and provide information to callers.
Work directly with the Office Manager to process transaction paperwork for sales and rentals including tracking and filing all vital paperwork and scanning checks as needed.
Handle all office related invoices, submit to Office Manager and/or SMD for approval and Finance Department for payment.
Prepare and type board packages, mailing labels, and other documentation.
Be proficient in all to assist Agents who have questions or require assistance using those systems. These responsibilities include but are not limited to creation of marketing collateral, all listings data bases, search functionality & submission of deal documentation.
Basic operational understanding of office printers and copiers, changing toners as needed.
Update all new office exclusive listing activity and Issue weekly & monthly spreadsheet reports on exclusives.
Attend all Sales Meetings (virtually) and produce accurate minutes for meetings for distribution.
Assist SMD with submission of monthly expense reports.
Receive, sort and route mail, e-mail, voice messages accurately and efficiently to appropriate party.
Process outgoing USPS mail, UPS and messenger services.
Coordinate with the Facility team on repairs.
Provide general admin duties; such as, typing, filing, copying, faxing, mailings, etc.
Order, maintain, and restock inventory of office supplies, beverages and kitchen supplies.
Assist with special projects as needed.
Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals.
Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit https://dexian.com/to learn more.
Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.
