Overview
Administrative Assistant Jobs in Mumbai, Maharashtra, India at Zydus Group
Title: Administrative Assistant
Company: Zydus Group
Location: Mumbai, Maharashtra, India
JOB RESPONSIBILITIES FOR MEDICAL AFFAIRS DEPARTMENT ADMIN – (Offrole)
Scope of Work: Supporting a team of Head – Medical Affairs & team
Team Support:-
- Single point for processing, verifying, tracking and re-conciliation with finance and admin team, at least once a week for all invoices raised by CROs, investigator sites, other vendors including medical writing, labs, ethics committee, print & online journal, etc.
- Guidance to CRM & admin team in terms of preparation and verification of agreements for various HCP engagement activities that includes, but not limited to adboards, CMEs, FGDs, podcasts, consultancy agreements/ speaker agreements, etc.
- Collating data from the entire medical team for submission of mandatory reports for the following:
- Operational highlights to MDs office (monthly)
- Advisory board update to Finance (monthly)
- Weekly/monthly PMS update, monthly PMS loop-closure update
- Vendor registration for vendors for all medico marketing activities
- Execution of agreements – procuring of stamp papers, coordination with agencies for sign-off and execution
- Inward and outward receipt and dispatch of documents for vendors, HCPs and other stakeholders
- Organization of internal medical meetings, celebrations, etc.
- Supporting external meetings for medical team as and when required
- Support medical team for journal submissions
- Support conference registration and payment
Support For VP – Medical Affairs & Head – Medical Affairs
- Preparation of slides/ presentations as and when required
- Collation of expense statement
- Managing appointments and meeting schedules
- Collation and submission of expense reports
- Management of travel schedule including ticket booking and stays
Job Requirements
- Graduate – Science/Arts/ Commerce with 4-5 years of experience
- Excellent knowledge of MS tools including Word, Power Point, Excel is essential
- Good communication and interpersonal skills
