Overview
Administrative Assistant Jobs in Austin at Alamo Management Group
Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily workflows and providing exceptional support to staff and clients alike. Your proactive approach, technical proficiency, and excellent communication skills will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant professional setting.
Duties
- The Administrative Assistant serves as the primary point of contact for homeowners, vendors, and visitors, providing exceptional customer service and administrative support. This role is responsible for managing front desk operations, handling reservation approvals, amenity access fobs, payments and documentation, coordinating communications, and supporting the Community Director and Assistant Community Manager and office staff. The Administrative Assistant plays an important role in maintaining a professional, organized, and welcoming office environment while ensuring accurate records and adherence to established policies and procedures.Required
*
- Experience and Education:
*
- High school diploma or equivalent required.
- Minimum of one (2) year of experience in a receptionist, front desk, customer service, or administrative support role.
- Basic understanding of office procedures, recordkeeping, and customer service best practices.
- Prior experience in property management, HOA, or community management environments is preferred but not required.
- Skills & Competencies:
*
- Strong customer service orientation with the ability to interact professionally with diverse individuals.
- Demonstrated de-escalation and conflict management skills.
- Excellent verbal and written communication skills.
- Strong organizational and recordkeeping abilities with attention to detail.
- Intermediate computer skills, including proficiency with email, data entry, and office management systems.
- Ability to multitask, prioritize responsibilities, and work efficiently in a fast-paced office environment.
- Ability to maintain confidentiality and handle sensitive information appropriately.
- Physical Requirements:
*
- The physical requirements can vary, but generally, they may include:
*
- Lifting: Ability to lift, carry, and move items weighing up to approximately 15 pounds, such as packages, office supplies, or files.
- Mobility: Ability to move throughout the office to greet visitors, receive deliveries, and assist staff as needed. Occasional walking, bending, reaching, and light physical movement throughout the workday.
- Working Conditions: Primarily performed in a professional office environment. Regular interaction with homeowners, staff, and vendors at the front desk and via phone. Minimal exposure to noise, with occasional periods of increased activity during peak hours.
- Extended Sitting or Standing: Ability to sit or stand for extended periods while performing desk and computer-based tasks. Ability to stand for extended periods while assisting walk-in homeowners and managing front desk operations.
- Manual Dexterity: Frequent use of hands and fingers for typing, writing, filing, handling paperwork, operating office equipment, and processing payments. Ability to operate standard office equipment such as computers, phones, printers, and scanners.
- Driving: Driving is not a regular requirement of this position.
- We are committed to creating an inclusive and accessible work environment. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position. Employees are encouraged to discuss accommodation needs with their manager or Human Resources.
Join us as an Administrative Assistant to be a key contributor in creating a productive workplace where your organizational talents shine! Your dedication will help streamline operations while providing outstanding support to our team and clients alike.
Pay: $24.00 – $34.00 per hour
Benefits:
- Dental insurance
Work Location: In person
Title: Administrative Assistant
Company: Alamo Management Group
Location: Austin
