Overview
Administrative Assistant Jobs in Milton, FL at Spherion
We are seeking an experienced and highly organized Office Administrator to join a busy and growing service/manufacturing company in the Pensacola area. If you thrive in a fast-paced environment, enjoy multitasking, and take pride in keeping operations running smoothly, this could be the perfect fit for you!
This is not an entry-level role…we’re looking for someone with strong office experience who can jump in confidently, learn quickly, and become a key part of the team. Every day is different, and during peak seasons things can move fast, so adaptability and attention to detail are essential.
What You’ll Be Doing
Responsibilities may include:
- Creating estimates, orders, and pick tickets
- Processing customer orders and invoices
- Scheduling service calls and coordinating technician routes
- Answering phones and responding to emails
- Managing accounts receivable and vendor invoices
- Gathering information and following up with customers/vendors
- Booking shipments and obtaining freight quotes
- Data entry, scanning, filing, and calendar management
- Communicating with clients via phone, email, text, and letters
- Utilizing QuickBooks, Microsoft Office, Outlook, Excel, and routing applications
What We’re Looking For
The ideal candidate will have:
- Exceptional attention to detail and accuracy
- Strong multitasking and problem-solving abilities
- Experience in a service, construction, electrical, plumbing, manufacturing, or trade-related office environment
- The ability to learn quickly and retain information
- Professional communication and customer service skills
- A team-oriented attitude and willingness to help wherever needed
Preferred Qualifications
- 10+ years of general office experience preferred
- 3+ years of Accounts Receivable experience preferred
- 3+ years of QuickBooks experience required
- 5+ years of Microsoft Outlook experience required
- 5+ years of Microsoft Excel experience preferred
- Experience with scheduling or dispatching preferred
- Marketing or market research experience is a plus
Schedule & Work Environment
- Full-time position
- Monday–Friday
- Flexible hours between 8:30 AM – 5:00 PM
- Casual, fast-paced office environment
- Seasonal demands during busy summer months may limit time off availability
Benefits
- 401(k) with company match
- Paid time off
- Flexible schedule
- Vision & Dental Insurance
- Company-paid Life & AD&D Insurance
If you are dependable, organized, and ready to be part of a hardworking team where no two days are the same, we’d love to hear from you!
Pay: From $19.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Administrative Assistant
Company: Spherion
Location: Milton, FL
