Overview
Administrative Assistant Jobs in San Juan Capistrano, CA at Tinnelly Law Group
We are looking for an Administrative Assistant to assist and provide a range of support and administration to the Firm’s legal professionals.
About the firm:
For over 30 years, our firm has specialized in serving as corporate and litigation counsel to homeowners associations (HOAs), community associations and condominium developments throughout California. Our extensive and varied client portfolio includes master-planned developments of thousands of homes, downtown high-rises, mixed use and commercial developments, and common interest communities of all sizes and characteristics.
HOAs are everywhere and are growing in number, size and sophistication. The demand for HOA-related professional services, including legal, is increasing exponentially and will continue to do so as housing shifts toward planned developments and condominiums. We are looking for more talented, energetic and self-motivated individuals to join our team and contribute to our continued success. Candidates must possess strong writing, technology and interpersonal skills.
We pride ourselves on maintaining a fun and energetic working environment. Our team works hard and enjoy a fantastic work/life balance that is unique to the legal field. This is a great opportunity for the right person. Visit us at tinnellylaw.com to learn more about our firm!
Key Responsibilities include:
- Answer and route incoming calls promptly and professionally.
- Greet and assist visitors, clients, and staff in the reception area.
- Monitor and maintain office supplies; restocking and ordering items as needed.
- Monitor and maintain the kitchen area; restocking and ordering supplies as needed
- Monthly Inventory of Hardware.
- Log, sort, distribute, and prepare incoming and outgoing mail and packages.
- Coordinate conference room scheduling, setup, and basic maintenance.
- Set up the patio daily, ensuring furniture, umbrellas, and common areas are clean and ready for use.
- Support the Director of Engagement with the set-up and breakdown of in-office events.
- Maintain a clean, organized, and welcoming reception area.
- Manage the addition of new clients to printer, copier and postage machines.
- Schedule FedEx pickups and manage shipping requests.
- Clean and organize the kitchen refrigerator weekly (every Friday).
Desired Skills and Experience:
- Minimum 1-2 years of reception and administrative work in a professional environment.
- Ability to work independently and is able to take direction well.
- Exceptional attention to detail, highly organized and strong follow up skills.
- Ability to effectively prioritize work flow, multi-task and work under pressure.
- Strong interpersonal and relationship-building skills; able to work effectively and collaboratively in a team environment.
- Ability to maintain the integrity of confidential information.
- Strong computer skills including extensive knowledge of Microsoft Office
- Excellent grammar, spelling, and punctuation.
Benefits:
- 401(k)
- Roth 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Vision insurance
- Paid time off
- Educational Reimbursement Program
- Health and Wellness Program
- Praise Badge Program
- Team Building Events and Contests
- Annual Performance Bonus
Job Type: Full-time
Pay: From $55,000.00 per year
Application Question(s):
- This role involves managing multiple priorities and deadlines. Please describe how you typically stay organized and ensure work is completed accurately and on time.
- What interests you about this position, and how does it align with your skills and experience at this stage of your career?
- Who has been a significant professional or societal influence in your life, and what specific qualities or actions of theirs have influenced your outlook and approach to your work?
Education:
- Associate (Required)
Experience:
- Front Desk: 1 year (Preferred)
Work Location: In person
Title: Administrative Assistant
Company: Tinnelly Law Group
Location: San Juan Capistrano, CA
