Overview
Administrative Assistant Jobs in Vici, OK at Becky Ladd CPA, PC
Job Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, enhance team productivity, and ensure a smooth workflow across offices. The ideal candidate will bring energy, professionalism, and a proactive attitude to manage administrative tasks efficiently while providing exceptional customer service. If you thrive in a fast-paced environment and excel at multitasking, this is your chance to contribute to a vibrant workplace where your skills make a real difference!
Responsibilities
- Manage front desk operations, greeting visitors and directing them appropriately with friendly professionalism
- Handle multi-line phone systems, answer inquiries promptly, and transfer calls accurately using proper phone etiquette
- Maintain organized filing systems both physically and digitally, including electronic document management
- Scheduling Appointments
- Support bookkeeping activities using QuickBooks, including invoicing
- Facilitate office management tasks including supply inventory, and maintaining a clean, efficient workspace
- Offer customer support by addressing inquiries professionally and ensuring positive interactions with clients or visitors
Experience
- Proven office experience with strong organizational skills and attention to detail
- Prior administrative experience in a professional setting preferred
- Familiarity with office management tools such as Microsoft Office (Word, Excel) and Google Workspace (Docs, Sheets, Calendar)
- Current use of Computers on a regular basis
- Experience using multi-line phone systems and providing excellent phone etiquette in busy environments
- Knowledge of QuickBooks is a plus
- Customer service experience demonstrating professionalism and effective communication skills
- Ability to manage time efficiently while handling multiple priorities in a fast-paced setting
Pay: $16.00 – $18.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Application Question(s):
- Are you willing to drive to Fargo and Vici as a regular rotating schedule?
- Are you currently using a computer on a daily or weekly basis? (not referring to cell phones)
- Are you able to work on a daily basis M-F full time, and occasional OT and Saturday’s during Feb-April 15th?
- This position is the first impression of our office. Are you able and willing to maintain a polished, professional appearance appropriate for a CPA firm environment?
- Are you willing to adapt your communication style for different generations of people that come through our door, and by methods of phone call, text, email, etc.?
Work Location: In person
Title: Administrative Assistant
Company: Becky Ladd CPA, PC
Location: Vici, OK
