Overview
Administrative Assistant Jobs in New York, NY at Phaxis
Title: Administrative Assistant
Company: Phaxis
Location: New York, NY
Must have Commercial Real Estate experience
- Answer all incoming phone calls for property managers
- Maintain calendars, task lists
- Send out all conference call and meeting requests for managers
- Answer questions from occupants/tenants/vendors before directing to managers.
- Follow up on occupant/tenant/vendor emails
- Track/match POs to invoices
- Maintain files for properties, i.e. budget, contracts, vendors, leases.
- Create all file folders with labels.
- Collect and submit payroll forms to manager for approval.
- Type and distribute all meeting minutes, building issues, memos and misc. correspondence
- Prepare all holiday and building memos for all properties
- Follow up on property violations, draft cure letters and submit to DOB
- Submit all DOB Ownership signatures
- Prepare monthly building issues for all buildings
- Assist with the DOB NOW permit process, checks, following up with all parties
