Overview
Administrative Assistant Jobs in Montclair at Hopes Promise Respite LLC
- Competitive salary
- Flexible schedule
- Free uniforms
- Opportunity for advancement
- Training & development
Are you the person everyone trusts to “just handle it?" Do you enjoy variety, stay calm under pressure, and love being the go‑to support for a small, mission‑driven team? If those answers are yes, you might be our ideal candidate!
- Serve as the primary on‑site presence, greeting visitors, staff, and families.
- Maintain a clean, organized, welcoming office environment.
- Answer phones and respond to general inquiries with warm, professional support to staff, participants, families, and community partners.
- Manage mail, packages, office supplies, and inventory.
- Coordinate vendor visits (cleaning, maintenance, deliveries).
- Troubleshoot basic office equipment issues (printers, Wi‑Fi, supplies).
- Support scheduling for meetings and program activities.
- Prepare documents, forms, basic reports and maintain filing systems (digital and physical).
- Support compliance tasks
- Jump in on special projects, events, or urgent operational needs.
- Problem‑solve small issues independently and escalate when appropriate.
- Adapt to evolving needs as the office grows.
- Provide administrative assistant coverage for other regional locations as needed
- 2+ years of administrative or office support experience
- Comfort interacting with youth and adults with intellectual/developmental disabilities
- Strong organization and multitasking skills
- Comfort working independently and making decisions within guidelines
- Excellent communication and customer service skills
- Proficiency with Google Workspace and open to learning new systems quickly
Reliability, professionalism, and confidentiality
Focused on skill-building, socialization and independence for people of all ages living with disabilities, our passionate, close-knit team is dedicated to delivering creative solutions and building strong connections with the youth, adults, families and communities we serve. As a small but ambitious company, we value fresh ideas, open communication, and a can-do attitude. Every team member plays a vital role in our success, and we celebrate wins—big and small—together. If you’re looking for a place where your work truly matters and your creativity can shine, you’ll feel right at home here.
Hopes Promise Respite is an Equal Opportunity Employer
Title: Administrative Assistant
Company: Hopes Promise Respite LLC
Location: Montclair
