Administrative Assistant

Benefits and Perks

• 
  Pay: $85,000 annually
• Medical, Dental, and Vision health insurance elections
• Voluntary STD, Life, and Accident coverage
• 401K
• Basic Life Insurance, Long Term Disability Insurance, and AD&D Insurance offered at no cost
• Weekly Pay
• Pay Card option
• Online pay stub access
• 24-7 office support

Responsibilities:

• Prepare, process, and verify customer invoices
• Review field tickets, delivery logs, and work orders for billing accuracy
• Enter and track billing data in company systems
• Communicate with operations and field stand to confirm job details and remove discrepancies
• Assist the accounting team with payment tracking, documentation, and reports
• Maintain organized records of billing, payments, and supporting documents
• Answer customer inquiries and provide billing-related support
• Assist with general administrative tasks, filing, mail distribution, and office organization
• Support management with special projects and reporting needs
• Answer phones and direct calls
• Organize and maintain project files, filing system, and project communications
• Assist in duties such as mailings, office organization, scanning bills, etc.
• Proactive on taking initiative on projects
• Other duties and projects as assigned

• Must have strong communication and organizational skills
• Bachelor’s Degree or proven experience in finance/accounting
• Proficient in Microsoft Office (Outlook, Word), highly skilled in Excel
• Excellent time management skills and the ability to prioritize work
• Extremely detailed oriented
• Strength in professionalism and customer service skills
• Pass drug test and criminal background check
• Prior experience in oilfield, propane, or service-based industries a plus
• In office only, remote work is not available