Overview
Administrative Assistant Jobs in Rockville, MD at Confidential
Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations and enhance workflow efficiency. If you thrive in a fast-paced setting and possess excellent organizational skills this position is perfect for you!
Responsibilities
- Respond to and resolves administrative inquiries and questions timely
- Maintain filing systems as assigned
- Obtain material pricing, order materials, samples, and equipment per contract requirements
- Process material and subcontractor invoices for project tracking and provide to accounting
- Complete security clearance, LEED forms, and other required documents for contract purposes
- Create and update spreadsheets, forms, and reports for billing, cost analysis, and tracking
- Issue and maintain subcontracts, purchase orders, and other project required documentation (includes requesting Certificate of Insurance, W-9, samples, and submittals)
- Assist and prepare submittal packages and proposals
- Create field folder with detailed project and material information, plans, scope, and other required information
- Update and verify weekly timecards to job portfolio and provide to payroll
- Completed project closeout documentation and other project/client requirements
- Provide general assistance to the office and field staff
- Perform other related duties as assigned
Experience
- Construction Administration background, a plus
- Bilingual (English/Spanish) – Required
- Excellent written, oral, and interpersonal communication skills
- Computer use and knowledge. Proficient in Microsoft Suite of products, Adobe, and similar software products
- Excellent organizational skills
- Provide discretion when handling sensitive information
- Basic understanding of clerical procedures and system such as recordkeeping and filing
- Work and thrive in a fast-paced environments, independently or within a team
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Administrative Assistant
Company: Confidential
Location: Rockville, MD
