Overview
Administrative Assistant Jobs in Toronto, Ontario, Canada at Viking Fire Protection Inc.
Title: Administrative Assistant
Company: Viking Fire Protection Inc.
Location: Toronto, Ontario, Canada
Reporting to the Inspection Division Manager, the Administrative Assistant provides essential administrative, project, and HR support to the local team, contributing to efficient operations in a fast‑paced, collaborative environment.
Responsibilities include, but are not limited to:
- Answer and direct incoming calls and visitors
- Provide general administrative and office support, including event coordination, document management, and office supply procurement
- Coordinate couriers, code invoices, manage receipts, and support vehicle and accommodation administration
- Support project operations by managing purchase orders, billing documentation, job files, packing slips, and tool tracking
- Assist with warehouse support tasks, safety reminders, and coordination of training and inspections
- Provide local HR administrative support including onboarding, payroll-related support, uniforms, training coordination, and employee inquiries
Success Factors
- 5 years of experience in an administrative or office support role within the fire protection industry or a similar contract-based industry
- Proficient in Microsoft Office (including Excel) with experience using an ERP and/or CRM system (preferred)
- Strong organizational and multitasking abilities, with excellent attention to detail
- Clear and professional communication skills, combined with a service‑oriented approach
- Ability to thrive in a fast‑paced, collaborative team environment
Why Join Viking
- Viking values, respects, and supports the interests of its employees from all walks of life. We will consider all qualified candidates
- Salary range: $55,000 – $65,000
- 3 weeks of vacation from May 1st following 1 year of service, 12 paid Statutory Holidays and 5 paid personal days per year
- Comprehensive Group Insurance Plan upon hiring, including the virtual care platform Dialogue for a quick access to healthcare services in many Canadian provinces.
- Group RRSP with employer contributions following 3 months of continuous service.
- Supplemental training according to employee, market or company needs
- Years of service Recognition Program
