Overview
Administrative Assistant Jobs in Thibodaux, LA at DDG
Title: Administrative Assistant
Company: DDG
Location: Thibodaux, LA
Description
As an Administrative Assistant, your primary responsibility will be to provide administrative support to your assigned team and project a professional company image through personal and phone interaction and inner-office coordination while utilizing sound judgment in recognizing the scope of authority.
ACTIVITIES + RESPONSIBILITIES:
- Promote DDG’s core values, both internally and externally, and comply with the DDG Company Manual
- Answer and direct phone calls
- Greet clients and visitors and direct to appropriate staff
- Keep a clean work environment
- Scan project files and accounting files to maintain paperless systems
- Shop drawing management
- Set up proposals
- Maintain polite and professional communication with employees and visitors
- Keep stock of necessary office supplies
- Organize and schedule appointments
- Plan and assist in meeting setup
- Maintain filing system organization for respective teams and individual project
- Correspondence preparation: letters, fax, transmittals, etc.
- Preparation of travel arrangements: flights, rental cars, hotel bookings, etc.
- Utilize Outlook updates to assist in scheduling
- Completing and submitting Expense Reports
- Assist office staff with general requests such as running and compiling reports
PREFERRED SKILLS + ABILITIES:
- Detail oriented and highly organized
- Proficient in Microsoft Office Suite or similar software
- Attention to detail, organization, and problem-solving skills
- Excellent written and verbal communication skills
Qualifications
- Associate degree in a relevant field, bachelor’s degree preferred
- Experience as an administrative assistant
Physical Requirements
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at a time.
Apply
- Submit resume to the People + Development team via email to [email protected]
- Specific project experiences and responsibilities shall be provided with resume
