Overview
Administrative Assistant Jobs in Carmel, IN at Indiana University Health
Title: Administrative Assistant
Company: Indiana University Health
Location: Carmel, IN
Overview
Hours: 8am-4:30pm Monday-Friday
Location: Riley Pediatric Neurology – 11590 N Meridian St Suite 300, Carmel
Provides administrative, operational & technical support to teams. Responsibilities include scheduling patient appointments, coordinating diagnostic testing, preparing & mailing patient correspondence, supporting provider schedules, assisting with process improvements and serving as a resource for staff. Acts as a liaison between clinical, administrative, and call center teams to ensure efficient operations and excellent patient service. Requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced healthcare environment.
Key Responsibilities:
- Scheduling & Coordination
- Manage provider schedules and scheduling templates.
- Schedule appointments, meetings, EEGs, MRIs, and other patient-related services.
- Coordinate calendars and ensure efficient use of provider and staff time.
- Administrative Support
- Support the manager and department staff with day-to-day administrative needs.
- Schedule meetings, prepare agendas, and document meeting minutes.
- Create recognition materials such as birthday and work anniversary signs and communications.
- Office Operations & Organization
- Monitor and maintain office supplies and submit orders as needed.
- Ensure work areas are organized and resources are readily available.
- Assist with maintaining departmental records and documentation.
- Documentation & Communication
- Manage correspondence, faxes, reports, and departmental communications.
- Update records accurately and maintain organized files.
- Communicate professionally with staff, providers, patients, and external contacts.
- Problem Solving & Team Support
- Identify and resolve routine administrative and scheduling issues.
- Prioritize competing responsibilities while meeting deadlines.
- Provide exceptional customer service and collaborate effectively with team members.
Preferred Skills & Qualifications
- Strong organizational and time-management skills.
- Detail-oriented with excellent reading comprehension and accuracy.
- Ability to prioritize tasks and manage multiple responsibilities simultaneously.
- Resourceful problem-solver with sound judgment.
- Ability to work independently and collaboratively within a team environment.
- Outstanding customer service and interpersonal communication skills.
- Strong computer skills and proficiency with Microsoft Office applications and electronic systems.
- Professional, dependable, and adaptable in a fast-paced environment.
- Ability to maintain confidentiality and handle sensitive information appropriately.
Requirements:
High School Diploma/GED required.
0–3+ years of administrative, registration, scheduling, healthcare support, or related experience preferred.
Strong attention to detail, organizational, and problem-solving skills.
Excellent communication and customer service skills.
Proficiency in Microsoft Office required.
Experience with electronic health records, patient scheduling & Outlook preferred.
We are an equal opportunity employer. IU Health does not discriminate on the basis of race, color, religion, sex, sexual orientation, age, disability, genetic information, veteran status, national origin, gender identity and/or expression, marital status or any other characteristic protected by federal, state or local law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
