Overview
Administrative Assistant Jobs in Luqa, Luqa, Malta at Vista
Title: Administrative Assistant
Company: Vista
Location: Luqa, Luqa, Malta
Job Profile
Vista is the world’s leading global business aviation company, headquartered in Dubai and supported by over 4,000 experts across its network of subsidiaries, offering asset‑free aviation solutions including global flight coverage, membership programs, and aircraft management services.
A career at Vista means joining a fast‑moving, collaborative environment where you are trusted with real responsibility from day one, growing through hands‑on learning while helping to drive meaningful change across a transforming organization. Whether supporting flight operations or working in corporate teams, you’ll contribute to delivering exceptional experiences for a worldwide client base, tackling challenges together with colleagues who continually raise the bar and take pride in making the impossible possible.
We are actively seeking a passionate individual with the right mindset and competency to support the Nominated Person Flight Operations (NPFO) within an Administrative Assistant role.
Your Responsibilities
- Serve as the principle administrative contact to the NPFO;
- Manage calendars, appointments and travel arrangements;
- Answer calls and reply to e-mails with appropriate discretion around the topics being discussed;
- Coordinate events, including conferences and seminars;
- Create and maintain accurate records;
- Coordinate recruitment and/or promotion processes;
- Compile expense reports and review documents;
- Prepare reports, agendas and take meeting minutes;
- Lead projects across the business under the direction of the NPFO;
- Ensure business goals are met in a timely manner.
Required Skills, Qualifications, And Experience
- Strong analytical, planning, and organisational skills with attention to detail;
- Excellent communication and team playing skills;
- Ability to work in a dynamic and fast-paced environment;
- Ability to apply discretion around business sensitive topics;
- Ability to work under own initiative, independently, as well as within a team;
- Good command of the English language, written and spoken.
- Be highly motivated with a high level of attention to detail.
- Willing to travel on duty if/when required.
