Overview
Administrative Assistant Jobs in Austin, TX at Robert Half
Title: Administrative Assistant
Company: Robert Half
Location: Austin, TX
Our client is in need of an Administrative Assistant in Austin Texas, 78726 area. The Administrative Assistant will provide administrative support to a construction site project-based team.
Responsibilities:
•Provide professional customer service and positive interactions while providing administrative services to construction site project-based team.
•Process day-to-day administrative items; mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, process invoices, and order business cards.
•Daily management of project calendar, meeting schedule, and project contacts.
•Process expense reports for Project Executive and/or Manager.
•Set up process and administer project-specific tools and materials, such as project calendar program, conference rooms, and parking/access cards.
•Prepare written correspondence for project staff (e.g., memos, emails, presentations, and other project-specific documents).
•Create and maintain project organizational and seating charts.
•Coordinate travel reservations, business accommodations, itineraries, and agendas.
•Organize project-related meetings (e.g., agenda, schedule, and logistics), assist with meetings, and record, transcribe, and distribute meeting minutes.
•Assist with general office inquiries from staff, clients, customers, and others; provide proactive escalation as appropriate.
•Embrace company culture, values, and Diversity, Equity, & Inclusion (DE& I) activities.
•In collaboration with Project Manager, establish and maintain protocols for project site visitors.
•Promote right environment through professional interactions with owners, project team management, Joint Venture Partners, and vendors.
•Provide support ad hoc requests related to various onsite technical issues affecting work productivity (e.g., Internet access, copier issues) or coordinate with Information Systems (IS) team as needed.
•Conduct project specific orientation and transitions for project staff.
•Maintain organized project filing system and coordinate document retrieval schedules.
•Order supplies to support project office needs.
•Contribute new ideas for continuous improvement and effectiveness of Administrative Services (AS) team within project and share recommendations with overall job family.
•Assist with special projects and coordinate events.
•Other activities, duties, and responsibilities assigned.
Administrative Assistance, Answering Inbound Calls, Administrative Office, Data Entry, Receptionist Duties
High School Diploma or GED and minimum of 1 year of relevant administrative assistant experience in construction, or other related industry, required
College degree and/or relevant administrative skills certification, a plus
High degree of detail, accuracy, and organizational skills
Maintain confidential information
Work with some direction and oversight, and as part of team
Approachable, proactive, positive, and professional attitude
Professional verbal communication and written business communication skills
Able to conduct research and proofread
Exhibit active listening skills and follow through on commitments
Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
Proficient computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
Commissioned Notary Public, a plus
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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