Administrative Assistant

Lennox (NYSE: LII) Driven by 130 years of legacy, HVAC and refrigeration success, Lennox provides our residential and commercial customers with industry-leading climate-control solutions. At Lennox, we win as a team, aiming for excellence and delivering innovative, sustainable products and services. Our culture guides us and creates a workplace where all employees feel heard and welcomed. Lennox is a global community that values each team member’s contributions and offers a supportive, in-office culture for career development. Come, stay, and grow with us.

Key Responsibilities:

• Provide administrative support to the Legal Department, including digital file management, calendar coordination, mail and package handling, and departmental event planning.
• Prepare, edit, format, and maintain professional documents, spreadsheets, reports, presentations, agendas, and correspondence using Microsoft Word, Excel, and PowerPoint.
• Coordinate attorney travel, meetings, and expense reports.
• Manage meeting logistics using Microsoft Outlook, including scheduling meetings, coordinating attendee availability, reserving meeting space, issuing invitations, and arranging catering as needed.
• Support training and awareness initiatives for the Legal Department and Ethics & Compliance (E&C) team, including maintaining training records, tracking completion metrics, generating reports and dashboards, distributing communications and reminders, preparing presentations and materials, and leveraging Excel and PowerPoint skills for reporting and program administration.
• Support the E&C team, including with the annual E&C questionnaire, the system used to track Code of Business Conduct issues, and E&C displays.
• Support the contracts administration team, including assisting with the Contracts Management System.
• Facilitate translations for the Legal Department, including coordinating with translation service providers and internal validators.
• Maintain an efficient office environment by managing office and breakroom supplies, coordinating printer replenishment, keeping breakroom and conference room areas clean and organized, and submitting and tracking facilities requests.
• Plan, create, and schedule content for breakroom digital signage (OptiSigns).
• Respond to inquiries and collaborate with internal departments to ensure timely completion of requests and action items.
• Maintain Legal Department resources and systems, including iManage, SharePoint sites, organizational charts, and other departmental tools and records.
• Assist with onboarding and offboarding employees and interns.
• Perform additional administrative duties and special projects in support of the Legal Department and Ethics & Compliance Office.
• Serve as the secondary point of contact for essential administrative matters related to the Chief Legal Officer during the Executive Assistant’s absence.

• Requires a high school diploma (bachelor’s degree is a plus) and at least three years of similar work experience.
• Excellent communication, organizational, and interpersonal skills, with the ability to work effectively across all levels of the organization.
• Advanced proficiency in Microsoft 365 (including Outlook, Teams, SharePoint, Word, Excel, and PowerPoint) and Adobe Acrobat.
• Strong technical aptitude and ability to quickly learn new systems and tools.
• Ability to handle confidential and sensitive information with discretion and professionalism.
• Self-motivated and able to work independently while managing multiple priorities with strong attention to detail and accuracy.
• Strong analytical, problem-solving, and critical thinking skills.
• Notary Public certification, or willingness to obtain certification, preferred.