Overview
Administrative Assistant Jobs in Green Bay, WI at Optima Machinery USA Corporation
Summary/Objective
This position provides administrative and secretarial support for a manager and/or a department. In addition to typing, filing and scheduling, performs duties such as coordination of meetings, conferences, trade shows and working on special projects. This position deals with a diverse group of important callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize a diverse workload.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
2. Establishes, develops, maintains and updates documentation in the Customer Relationship Management program.
3. Creates, maintains and files customer information. Retrieves information from files when needed.
4. Works independently and within a team on special nonrecurring or ongoing projects. Acts as project manager for special projects which may include: planning and coordinating multiple presentations
5. Types and designs general correspondences, memos, charts, tables, graphs etc. proofreads copy for spelling and grammatical changes. Responsible for accuracy and clarity of final copy.
6. Acts as liaison with global marketing department to disseminate and/or gather information.
7. Rotates in phone coverage group to assure all phone calls are answered during business hours.
8. Service Quotes / Service Invoicing
9. Manage Service Sales funnel
10. Production management
11. Manage customer specific requests
12. Expense Reports & training
13. Generates detailed sales and statistical reports on customers based on SAP date queries
Competencies
1. Organizational skills
2. Thoroughness
3. Communication Proficiency
4. Flexibility
5. Collaboration skills
Supervisory Responsibility
This position has no supervisory responsibilities.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This is largely a sedentary role; however, there may be times where the employee will be required to bend or stand, with the ability to lift up to 20lbs.
Position Type/Expected Hours of Work
This is a full-time, hourly position and the hours of work and days are during our “core” hours. Every employee is required to be in house between the hours of 8:00am and 3:45pm Monday through Friday. It is up to the employee to determine their start time and end time including these core hours and ensure that their supervisor is made aware of their choice of working hours. Each member of the team is expected to stay until 4:30pm one day per week.
Travel
No travel is expected for this position.
Required Education and Experience
1. High school diploma
2. One year administrative experience
3. SAP experience helpful but not required
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Pay: $18.00 – $25.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Retirement plan
- Vision insurance
Work Location: In person
Title: Administrative Assistant
Company: Optima Machinery USA Corporation
Location: Green Bay, WI
