Overview
Administrative Assistant Jobs in Markham, Canada at Hydroone
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Administrative Assistant
Date: Mar 20, 2026
Location: Markham, ON, CA
51428 – Markham – Regular Not Applicable/Optional
Hiring Salary Range
: $56,.00 / year
Hydro One is proud to be the largest electricity transmission and distribution provider in Ontario, serving nearly 1.5 million customers. We have a long history in the industry with our roots dating back over 110 years to 1906. Since then, we have worked to grow and evolve to meet the changing needs of our customers and communities across Ontario. Today, we’re focused on providing exceptional customer service and ensuring we are building safe communities where we live, work and play.
It’s an exciting time to join the team at Hydro One!
Job Function:
Prepare and/or process non-routine correspondence, legal documentation, and forms (ie, court pleadings, motion records, appeal books, factums, case briefs, contracts, opinions, construction liens, summons to witnesses, labour and employment materials, Executive Approvals, Memoranda to the Board, Statutory declarations, etc.), received through shorthand, dicta phone, long-hand notes, or transmitted via the personal computer. Liaise with internal and external groups as necessary, ie other Business Units, Courts, Government Agencies, Law firms, process servers, etc.
to arrange court dates, obtain rulings, arrange property and corporate searches, follow up on the status of agreements, serve documents, etc. Prepare supervisors’ (instructing lawyers’) expense reports and time sheets, requisition cheques, compile various monthly reports, assemble material and organize backup information as requested. Perform routine compiling, processing and maintenance of information required by supervisor(s) eg, time sheets, vacation logs, etc.
Maintain referral and follow-up control logs to track work in progress, as per departmental procedures.
Job Description:
- Prepare and/or process non-routine correspondence, legal documentation, and forms (ie, court pleadings, court motion records, factums, appeal books, case briefs contracts, opinions, construction liens, summons to witnesses, labour and employment materials, Executive Approvals, Memoranda to the Board, Statutory declarations, etc.), received through shorthand, dicta phone, long-hand notes or transmitted via the personal computer. Check for accuracy according to format and procedure, signing authorities, identification of parties, application of the Corporate seal, terminology, etc.
Sign routine correspondence as specified by Supervisor (Instructing Lawyers).
- Liaise with internal and external groups as necessary, ie other Business Units, Courts, Government Agencies, Law firms, etc. to arrange court dates, arrange for examinations for discovery, obtain rulings, arrange property and corporate searches, follow up on the status of agreements, serve pleadings and other documents, etc.
- Prepare supervisors’ expense reports and time sheets, requisition cheques, compile various monthly reports, assemble material and organize backup information as requested.
- Perform routine compiling, processing and maintenance of information required by supervisor(s) eg, time sheets, vacation logs, etc. Refer to various Company manuals and guidelines, such as the Organizational Authority Register, MPPP’s as required.
- Maintain supervisors’ calendar re meetings, court dates, arbitrations, appointments, etc. Answer calls to supervisor(s), taking messages as required. Provide information to callers in subject areas agreed on with supervisor(s) and within bounds of confidentiality guidelines. Respond to telephone and personal inquiries, determine nature of request and respond appropriately. Establish with supervisor (s), priorities and schedules for ongoing work programs incorporating new work into schedules.
Consult with supervisor or others for advice and direction as necessary.
- Maintain referral and follow-up control logs to track work in progress, as per departmental procedures. Refer requests for action to other staff in Division and/or Company, based on knowledge of organization, and consistent with confidentiality restrictions.
Title: Administrative Assistant
Company: Hydroone
Location: Markham, Canada
Category:
