Overview
Administrative Assistant Jobs in Dallas, TX at ECCO Heating Products Ltd.
Company Overview
Ecco Manufacturing is a dynamic division of the ECCO Group™, a well-established organization specializing in HVAC products and services since 1960. Committed to excellence, Ecco Manufacturing prides itself on delivering high-quality products and exceptional customer service, fostering a supportive and growth-oriented environment for its team members.
Job Overview
The Administrative Assistant will be responsible for providing administrative and customer service support for our ECCO Manufacturing. This role will involve regular communication with various departments to ensure any problems, discrepancies or anomalies are corrected; as well as process freight payables with a high level of accuracy and efficiency in a high-volume department
Key responsibilities
General Duties:
- Maintain a high level of professionalism with clients as first point of contact and work to establish a positive rapport with every caller
- Customer liaison regarding general inquiries, customer complaints, etc. to ensure follow up is carried through to customer satisfaction
- Read and comply with ECCO’s Human Resources Policies and Procedures
- Read and comply with ECCO’s Health & Safety Policies and Procedures
- Assist with organizing, composing, and distributing correspondence, both internal and external
- Sort, scan, and send payable documents to Corporate Administration for processing
- Process accounts and incoming payments in compliance with financial policies and procedures
- Perform day to day financial transactions; including but not limited to verifying, classifying, and recording accounts payable data
- Reconcile accounts payable to ensure bills and payments are accounted for and properly posted
- Facilitate payment of invoices by sending reminders and/or contacting clients as needed
- Collect and process travel expenses for staff members, ensuring that all expense reports are accurate and compliant with company policies and procedures
- Maintain office inventory levels by placing orders with suppliers as needed
- Receiving all VAI orders
- Provide back up support to administrative team as needed, including but not limited to answering phones, responding to emails, and others
- Other duties as deemed necessary by Management
Due to the dynamic nature of this Company, the duties and responsibilities may reasonably change from time to time.
Qualifications:
- Minimum of one year related administrative experience or an equivalent combination of training and experience
- Post-secondary education and related experience an asset
- Strong computer and data entry skills
- Excellent MS Office skills
- High level of accuracy and attention to detail
- Strong interpersonal, organizational and communication skills
- Superior customer service skills combined with ability to prioritize and multitask
Join us to be part of a vibrant team dedicated to excellence! This paid position offers an opportunity to develop your administrative skills while contributing to a supportive work environment where your talents are valued.
Pay: $42,000.00 – $54,000.00 per year
Application Question(s):
- How many years of administrative experience do you have?
- Do you have experience with accounts payable, invoice processing, or financial data entry?
- How would you rate your proficiency in Microsoft Office (Excel, Outlook, Word)?
- Do you have experience dealing with customer inquiries and resolving issues?
Work Location: In person
Title: Administrative Assistant
Company: ECCO Heating Products Ltd.
Location: Dallas, TX
