Overview
Administrative Assistant Jobs in Addison, TX at Beacon Hill
Title: Administrative Assistant
Company: Beacon Hill
Location: Addison, TX
Role Overview
The Administrative Assistant plays a central role in supporting daily operations and ensuring the team functions with clarity, efficiency, and professionalism. This position blends coordination, communication, and problem‑solving, offering a dependable point of contact for both internal staff and external partners.
Primary Responsibilities
- Serve as the first point of contact for visitors, callers, and incoming inquiries, providing a positive and professional experience.
- Manage calendars, coordinate meetings, and organize day‑to‑day scheduling needs for team members or executives.
- Prepare, refine, and distribute internal documents, including reports, presentations, and project materials.
- Maintain organized filing systems-digital and physical-to ensure quick access and secure storage of information.
- Coordinate travel logistics such as lodging, itineraries, expense tracking, and transportation.
- Support meetings by drafting agendas, preparing materials, capturing action items, and following up on deliverables.
- Monitor office inventory, order supplies, and communicate with vendors when issues or needs arise.
- Assist with onboarding tasks such as access setup, welcome materials, and introductory communications.
- Collaborate across departments to keep projects moving, gather required information, and maintain accurate records.
- Provide general administrative and operational support as needs evolve.
Qualifications
Required
- 1-3 years of experience in an administrative, support, or coordinator role.
- Clear communication skills-written, verbal, and interpersonal.
- Proficiency using Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Strong prioritization skills with the ability to stay organized under shifting deadlines.
- High level of integrity and ability to handle confidential information.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
