Administrative Assistant

Administrative Assistant

Schedule: 7:00 AM – 3:30 PM (Mon–Fri)

Bilingual Spanish preferred

Overview

We are currently seeking an outgoing, organized, and approachable Administrative Assistant to support daily office operations and leadership.

Responsibilities

• Create POs and support Accounts Payable

• Upload invoices to SharePoint and process utility payments

• Coordinate safety programs, meetings, and training tracking (CPR, etc.)

• Schedule meetings, take minutes, and manage calendars/travel for leadership

• Order warehouse/office supplies

• Plan company events (birthdays, holidays, anniversaries)

• Handle confidential information with professionalism

Requirements

• Excel & PowerPoint proficiency

• Strong organization and communication skills

• Ability to multitask and work independently

• Professional, reliable, and detail-oriented

You should be proficient in:

• Language: Spanish
• Scheduling Experience