Overview
Administrative/Accounting Assistant Jobs in Winter Park at Architects Design Group
Architectural firm seeking an innovative Administrative/Accounting Assistant with strong organizational skills to contribute to its diverse team of professionals.
Duties
- Maintain office files, both electronic and hardcopy. Scan documents into system under appropriate project.
- Maintain meeting minutes in accordance with internal and client procedures.
- Reconcile AMEX receipts to statements. Ensure proper project number is charged.
- Enter A/P invoices into QuickBooks. Perform check runs as needed.
- Bill Clients and enter A/R invoices into QuickBooks monthly (or as needed).
- Receive and account for employee timesheets for bi-weekly payroll.
- Draft and format letters, assessments, and reports with project information.
- Schedule and maintain calendar of appointments, meetings and travel itineraries and coordinates related arrangements.
- Coordinate conference room scheduling.
- Answer phones, transfer calls to appropriate parties; relay messages.
- Greet and direct guests entering and leaving the office.
- Assemble and compile basic data for presentations as directed.
- Prepare AIA contracts. Type material from rough drafts or revised drafts following standardized formats using AIA software.
- Ensure contracts are signed by appropriate principals. Mail, scan and file as needed.
- Perform other duties as assigned.
Qualifications
- High School Diploma or GED, plus a minimum of 2 years’ experience in related field.
- Strong Microsoft Office skills required, including: Outlook, Word, Excel, Power Point and Adobe Suite. Experience in Adobe InDesign preferred.
- Proficiency in QuickBooks is highly preferred
- Excellent verbal, written and communication skills required.
- Experience working in the Architectural & Engineering industry a plus.
- The ability to work independently and multi-task is crucial. Candidate must be organized, flexible, and able to prioritize in a fast-paced environment.
Job Type: Full-time
Benefits offered
- Paid time off
- Health insurance
- Dental insurance
- Vision and short-term disability
- 401K Retirement benefits, matched up to 4% (after 1 year employment)
- Flexible work schedules
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Title: Administrative/Accounting Assistant
Company: Architects Design Group
Location: Winter Park
