Overview
Administration Manager – Professional Services Jobs in Greater Dublin at GT Recruitment Partners
Title: Administration Manager – Professional Services
Company: GT Recruitment Partners
Location: Greater Dublin
Administration Manager – Professional Services
What's On Offer
- Salary: €45,000 – €55,000 depending on experience
- Permanent, full-time contract
- Hybrid working — flexible arrangement agreed with Senior Management
- Pension scheme
- City centre location, Dublin 2
- A stable, supportive working environment where your contribution genuinely matters
- 4-day week considered for the right candidate
- Annual leave 22 days
- Employer pension contribution of 12% (once employee contributes a minimum of 4%) following successful completion of probation
- Death in service and income protection scheme
The Role
This is a varied, hands-on position sitting across governance administration, regulatory compliance support, and executive coordination. You'll work closely with the Senior Management Team, Board and Committees – keeping things running properly, ensuring obligations are met, and acting as a reliable point of coordination across the organisation.
What makes this role interesting is that it's new. There's a framework in place, but the person coming in will have real scope to look at how things are done and improve them. The organisation is genuinely open to fresh thinking – if you see a better way of doing something, you'll be encouraged to say so and act on it.
The role requires someone who is exceptionally organised, self-sufficient, and takes quiet pride in doing things properly. If you're someone who gets satisfaction from bringing order, building good processes, and being the person others rely on then this could be a really nice fit.
About the Organisation
This is a respected, long-established professional services organisation with a large and active community it serves across Ireland. The internal team is small and tight-knit which means your contribution is visible, valued and appreciated.
The culture is calm, purposeful and collaborative. There's no corporate noise here – just a team of good people who take their work seriously and support each other to do it well. Leadership is experienced and approachable; the line manager for this role has deep institutional knowledge and a reputation for being genuinely supportive.
What You'll Be Doing
Governance & Compliance Administration
- Managing statutory registers and filings, including with the Companies Registration Office and Register of Beneficial Ownership
- Supporting the development of and ensuring adherence to internal rules and procedures
- Overseeing compliance monitoring programmes — tracking requirements, managing audits and advising on obligations
- Supporting complaints and conduct procedures
- Assisting with the creation, review and implementation of internal policies including data protection and health & safety
- Supporting risk monitoring and reporting on internal controls
Board, Committee & Executive Support
- Organising and preparing agendas and papers for Board and key committee meetings
- Taking accurate minutes, drafting resolutions and following up on actions
- Supporting the preparation of Annual General Meeting papers
- Coordinating insurance coverage and renewals
- Managing deadlines for regulatory submissions and statutory returns
- Providing administrative support to various working groups and initiatives
- Coordinating requests from and communications with external bodies
What We're Looking For
- 3–5 years' relevant experience gained in a corporate services organisation
- Exceptional organisational skills – you manage multiple priorities without dropping the ball
- High level of integrity, discretion and sound judgement – confidential matters will be part of the day-to-day
- Strong written communication – comfortable drafting minutes, policy documents and committee papers to a high standard
- Comfortable working independently in a small team, without large systems or support structures around you
- Proficient in MS365 – Word, Excel, PowerPoint, Teams and Outlook
- A pragmatic, solutions-oriented approach — you see what needs to be done and you do it
