Overview
Admin Officer cum Receptionist (VN26015) Jobs in Ho Chi Minh City, Vietnam at Acclime
Title: Admin Officer cum Receptionist (VN26015)
Company: Acclime
Location: Ho Chi Minh City, Vietnam
Welcome to the job description page. Let’s explore this opportunity together!
At Acclime, we seek for people who care about delivering honest, professional and quality advice to our extended business community. We value diversity, inclusion, and trust, and we search for extraordinary individuals who are excited about working in an international corporate service practice. If you are aligned with our core values and our goals to deliver the best value for our business community in Vietnam, then you are in the right place. We look forward to meeting you!
Our organisational culture is at the core of what we do. Our values define our identity, and our staff are part of the journey towards growth, development and success together with our clients and partners. We know companies with a strong culture and identity thrive the most in the long run, which is why our culture is a priority.
Now, let’s dive right into the job summary and explore the essentials of this exciting role.
Challenge yourself. Job summary.
As an Admin Officer cum Receptionist, you will support the efficient day-to-day operations of the
office by managing reception services, coordinating administrative functions, maintaining office
facilities, and providing administrative support to internal teams while ensuring a professional and
welcoming workplace.
This role will help you take your career to the next level, and we will be there with you to guide you throughout your professional growth and ensure you reach your true potential.
What you will do. A day in the life.
The responsibilities of the position include, but are not limited to:
Reception Duties:
- Greet and assist visitors, clients, and employees in a professional manner
- Answer and direct phone calls, emails, and messages
- Manage meeting room bookings and office supplies
- Coordinate courier services and incoming/outgoing mail
People & Culture Administrative Support:
- Assist in onboarding and offboarding processes (e.g., preparing welcome kits, collecting documents)
- Support recruitment logistics (e.g., parking register)
- Help organize internal events and employee engagement activities General Office
Administration:
- Support office maintenance and liaise with vendors
- Coordinate with Finance for P&C-related payments (e.g., insurance, vendors)
Employee Engagement Coordination:
- Assist in planning and executing internal events and activities (8/3, 1/6, 20/10, YEP, Blood Donation, CSR….)
- Support communication of engagement programs and initiatives
- Maintain records of participation and feedback
- Collaborate with People & Culture team to promote a positive employee experience
Others:
- Undertake other duties which may be requested by P&C Manager or Partners
Essential requirements and skills. Your path to success.
You have learned what a day in the life would be at Acclime. Now, let’s cover what you need to be successful in your new opportunity. These are some of the qualifications and requirements which will help you succeed, alongside your acquired abilities:
Job Requirements
- Bachelor’ s Degree (Human Resources / Office Administration/ Hospitality/ Tourism or other relevant fields)
- Have from 6 months of relevant working experience in similar role
- Desire to work in an Admin & Receptionist role within an international business environment
- Confident intermediate English (spoken and written)
- Confidence working with Microsoft Office (Word, Excel and PowerPoint)
Skills & Prerequisites
- Strong Teamwork: Being flexible and able to work independently but also in a group.
- Solid Interpersonal Skills: being able to influence and guide clients and colleagues across a broad range of professional and personal needs.
- Highly Motivated: self-driven, with the ability to use their own initiative, the ability to multi-task, and the ability to solve problems and recommend appropriate solutions.
- Analytical Skills: ability and experience in analysing issues, updating policy documents, checklists, templates, and procedures. Ability to look at client results and make recommendations.
- Proactive, hardworking and responsible
- Willing to learn and to be trained
Thrive. Your tailored benefits and rewards.
At Acclime, people are a paramount element in delivering excellent services to our clients. That is why we invest in the development of staff, maintain regular training both technical updates and soft skills, and produce HR favourable policies to attract and retain talents working for us. Every one of us is trained, equipped, motivated and working to high standards. Let’s explore local employee’s benefits and rewards:
- Competitive salary package.
- Other benefits
- Stable, international, professional and friendly working environment; a diverse and inclusive community where you can voice out your ideas.
- Full support and coaching to fast track the development of your career and realise your potential.
- Participation in expert training courses, conducted both internally and externally.
- Awards and recognition programs for your achievements and success.
- Opportunity to join the quarterly senior meeting and other events for senior level.
- Team and company celebrations and fun activities and gifts on a regular basis such as company trip, year-end party, International Women day, Mid-Autumn, Vietnam Women Day, Christmas, Lunar New Year.
- Proactive annual leave policy, starting with 15 days in the first year. Christmas date is day off.
- Annual Health checkup.
- Private Health Insurance (after the completion of probation).
- Telephone allowance 200,000VND per month.
- Team activity VND200,000 per month.
- Transportation for working purpose is arranged by company such as Grab, Taxi.
- Gifts or allowance for special life milestones, occasion such as marriage, newborn arrivals, condolences.
- Salary is reviewing twice a year.
- Work from home 2 days per week.
- Welcome kits to commemorate this joyful and memorable milestone.
- Referral bonus for recruitment and for the new services engagement with Clients.
- Yoga Class, Running Club and others well-being activities.
- Parking facilities.
Take the challenge and join our team. We are Acclime Vietnam.
Collaboration is one of the key values which enables our staff to deliver outstanding services. In our modern workspace, we enable collaboration with break-out areas and meeting rooms situated in the centre of the workplace, accessible by everyone but still private enough for practical discussions. Innovation is at the core of what we do, and innovative thinking and new technologies are what make Acclime different.
We are proud of being one of the most reputable and trustworthy names in the corporate services sector in Vietnam and have been being reliable partner of our clients in their success journey. With more than 130 staff working across 3 key cities: Hanoi, Ho Chi Minh City and Danang, Acclime Vietnam has been assisting foreign invested and locally owned companies to enter, expand, operate, and succeed in Vietnam, while maintaining the highest level of professional standards through proactive compliance, reporting assistance and advice.
We are a part of the Acclime Group – an Asia-focused premier corporate services specialist with over 2000 employees and offices in 20 jurisdictions. Our regional network of grass-roots experts is pushing the corporate services sector with bold, innovative solutions that are seamlessly delivered to the highest global standards.
Are you ready to pursue your passion? Discover our team and culture on LinkedIn, Facebook and Instagram and join us. Send your application in English at: [email protected].
Check out other available positions here.
