Admin Executive

Overview

Admin Executive Jobs in Singapore, Singapore at China Aviation Oil (Singapore) Corporation Limited

Title: Admin Executive

Company: China Aviation Oil (Singapore) Corporation Limited

Location: Singapore, Singapore

Roles & Responsibilities:

1. Responsible for front desk and administrative support, including greeting visitors, answering and transferring phone calls, and receiving and dispatching mail and couriers;
2. Responsible for the day-to-day management of office premises, including maintaining the office environment, overseeing workplace safety, and liaising with property management;
3. Responsible for logistics support for company meetings, including venue setup, tea and refreshment arrangements, post-meeting cleanup, and other related support;
4. Responsible for company travel management, including arrangements for flights, hotels, and transportation, as well as related coordination and support;
5. Responsible for the procurement, distribution, registration, and inventory management of office supplies and administrative materials;
6. Responsible for the daily management, maintenance, and repair follow-up of office equipment, furniture, and fixed assets, including coordination and management of company vehicles, cleaning services, and other related matters;
7. Responsible for office area safety, hygiene, energy conservation, emergency supplies management, and other related matters;
8. Responsible for the daily management of company archives, including document sorting, filing, preserving, and maintaining archive registers, as well as coordinating, transferring, accessing, and managing outsourced archive storage;
9. Responsible for departmental budget execution, procurement management, reimbursement documentation and processing, register maintenance, and expense statistics and analysis;
10. Responsible for improving administrative management policies, procedures, and registers, and promoting the implementation of such policies and procedures;
11. Other ad-hoc duties as assigned by the Head of Department.

Requirements

1. :
   Bachelor in Business Studies/ Administration/ related field or equivalen
2. t;Min. 2 years of relevant experienc
3. e;Competency in Microsoft applications including Word, Excel, Outlook and Powerpoin
4. t;Possession of a Singapore Class 3 or Class 3A driving licence is preferre
5. d;Excellent time management skills and telephone etiquett
6. e;Excellent people skills and communication skill
7. s;Good stress tolerance with proven ability to manage multiple prioritie
8. s;Good ethics and professional conduct, and with strong sense of responsibility and teamwork spiri
9. t;Excellent command of English and Chinese languages (as the position needs to frequently communicate with English/Chinese speaking stakeholders verbally/ in writing as well as to prepare and proof-read English/Chinese official documents and presentations whenever appropriate

).