Overview
Admin Assistant Jobs in Philippines at Outsourcey
Title: Admin Assistant
Company: Outsourcey
Location: Philippines
Looking to take your career to the next level? Then this role is for you!
Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!
Profile Requirements:
- Experience Level: Minimum 2.5 to 5 years of experience in an Administrative Assistant, Inside Support, Sales Support, or similar administrative coordination role is required.
- Industry Background: Industry experience in lighting, manufacturing support, hospitality-related product sales, interiors, building products, or a related field is strongly preferred.
- English Communication: Strong English speaking and writing skills are required, with the ability to confidently call manufacturers, request information, and communicate clearly with customers and internal team members.
- Excel Proficiency: Must be efficient in Microsoft Excel, including working with formulas, pricing workbooks, and organized data tracking for day-to-day administrative and customer support tasks.
- Systems and Office Tools: Proficiency in Microsoft Word, Outlook, and web-based portals is required, along with comfort navigating manufacturer systems and retrieving documentation online.
- Organization and Availability: Must be highly organized, detail-oriented, and dependable, with a reliable internet and computer setup and availability during U.S. business hours (between 8:00 AM and 5:00 PM Eastern) for same-day task support and follow-up.
Core responsibilities:
- Administrative Support: Provide direct day-to-day administrative assistance, handling internal support tasks, follow-up items, and ongoing coordination so sales efforts can remain the primary focus.
- Manufacturer Coordination: Call manufacturers and communicate through manufacturer portals to obtain order updates, request information, confirm details, and follow through on outstanding items in a professional and timely manner.
- Order Tracking: Monitor tracking for orders, retrieve shipment updates from portals or by phone/email, and keep records organized so customers and internal stakeholders receive accurate status information.
- Customer Documentation Support: Pull spec sheets, invoices, pricing details, and other requested documentation from websites, portals, and internal Excel workbooks for customer and sales support needs.
- Pricing and Information Requests: Retrieve customer pricing from existing systems, portals, and Excel files, and assist with gathering product and order information needed for quotes, customer conversations, and internal follow-up.
- Presentation and Meeting Support: Organize materials needed for presentations, coordinate lunches for customer-facing presentations using the provided payment method, and prepare all necessary supporting information in advance.
Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.
Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!
This is a remote position.
