Overview
Accounts Payable Specialist/Office Administrator Jobs in Brookfield, USA at CFS
Position: Accounts Payable Specialist / Office Administrator
Accounts Payable Specialist / Office Administrator
Full-Time | Seasonal (March–December)
Overview:
We are seeking a detail-oriented and organized Accounts Payable Specialist / Office Administrator to support our finance and office operations in a fast-paced, small office environment. This role is responsible for high-volume accounts payable processing, vendor coordination, reporting, and administrative support, including onboarding and office management tasks.
Key Responsibilities:
Accounts Payable & Vendor Operations:
- Process invoices accurately, ensuring alignment with purchase orders, receipts, and payment terms
- Match invoices to supporting documentation (driver tickets, material purchases) and maintain organized job files
- Investigate and resolve invoice discrepancies by working with vendors and internal teams
- Assist with vendor onboarding, compliance documentation, and maintenance of vendor records
- Build and maintain strong relationships with vendors and internal stakeholders
Reporting & Analysis:
- Prepare and maintain reports, including open tickets and aged payables
- Analyze AP data to identify trends, discrepancies, and process improvement opportunities
- Provide timely and accurate reporting to support operational and financial decision-making
- Recommend and implement process improvements to enhance efficiency and controls
Office Administration & Purchasing:
- Manage the purchasing of office supplies and company-branded materials
- Oversee general office administrative needs and support daily operations
Contract & Compliance Support:
- Obtain and track certificates of insurance
- Collect and verify sales tax exemption certificates
HR & Office Support:
- Assist with employee applications and onboarding processes
- Support coordination of company events (e.g., seasonal events, company gatherings)
- Help manage office systems, including VOIP phone systems
Qualifications:
- Highly detail-oriented with strong organizational and multitasking skills
- Ability to manage multiple priorities in a dynamic environment
- Proficiency in Microsoft Office, especially Excel
- Prior experience in a construction or similar environment preferred
Title: Accounts Payable Specialist/Office Administrator
Company: CFS
Location: Brookfield, USA
Category:
