Overview
Accounts Payable & Office Operations Specialist Jobs in Brookfield, USA at CFS
Accounts Payable & Office Operations Specialist
Position Overview
We are partnering with a growing, fast-paced organization seeking a highly organized and detail-driven Accounts Payable & Office Operations Specialist to play a critical role at the intersection of finance, operations, and people.
This is not a back-office, heads-down AP role. This position is ideal for someone who thrives in a hands-on environment, enjoys solving problems, and wants visibility into how a business truly operates day-to-day.
You’ll be a key contributor ensuring financial accuracy, operational efficiency, and seamless experience for both internal teams and external partners.
Primary Responsibilities Include:
Accounts Payable & Financial Operations
- Manage full-cycle accounts payable, ensuring accuracy, timeliness, and proper documentation
- Match invoices to supporting documentation (purchase orders, tickets, receipts) and resolve discrepancies proactively
- Partner cross-functionally to ensure proper approvals and coding
- Maintain organized, audit-ready financial records
- Build and maintain strong vendor relationships
Reporting & Process Improvement
- Prepare and track key reports (aged payables, open items, workflow tracking)
- Analyze data to identify trends, gaps, and opportunities for efficiency
- Recommend and implement process improvements that enhance accuracy and controls
- Provide timely, reliable insights to support decision-making
Vendor & Contract Coordination
- Support vendor onboarding and maintain compliance documentation
- Manage certificates of insurance and required contractor documentation
- Track and organize critical vendor records
Office Operations & Administrative Support
- Oversee office supply and company purchasing needs
- Coordinate company events and internal initiatives
- Assist with communication systems and general office functionality
- Support special projects that improve the employee and operational experience
People & Culture Support
- Assist with employee onboarding and administrative HR processes
- Help create a welcoming, organized, and efficient workplace environment
What We’re Looking For
- Highly detail-oriented with strong organizational skills
- Ability to manage multiple priorities in a fast-paced environment
- Proactive problem solver who doesn’t wait to be told what’s broken
- Strong communication skills with both internal teams and external partners
- Proficiency in Microsoft Excel and core office tools
- Experience in accounts payable or similar financial operations role required
- Experience in a project-based or construction-related environment is a plus
Why This Role Stands Out
- High visibility across finance, operations, and leadership
- Opportunity to improve and shape processes—not just follow them
- Variety in responsibilities—no two days look the same
- Collaborative, team-oriented environment
- Strong benefits and competitive compensation
Additional Details
- Non-exempt position with eligibility for overtime
- Comprehensive benefits package including medical, dental, vision, 401(k), paid time off, and holidays
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2026
Title: Accounts Payable & Office Operations Specialist
Company: CFS
Location: Brookfield, USA
Category:
