Overview
Accounts Payable and Payroll Clerk Jobs in Gary at Northwest Indiana Lighthouse Charter Schools
Responsibilities:
The Accounts Payable/Payroll Clerk for processing the company’s accounts payable processes, ensuring timely and accurate payment of invoices, and maintaining strong vendor relationships. The role processes the company’s bi-weekly payroll for all staff, contractors, and management.
Responsibilities & Duties
- Process vendor invoices accurately and in a timely manner
- Match purchase orders, receipts, and invoices (3-way match)
- Review invoices for proper approvals and coding
- Prepare and process weekly check runs, ACH, and wire payments
- Maintain vendor records, including W-9s and payment terms
- Reconcile vendor statements and resolve discrepancies
- Respond to vendor inquires and maintain positive relationships
- Assist with month-end close, including accruals and reconciliations
- Ensure compliance with company policies and internal controls
- Support year-end 1099 preparation and reporting
- Assist with month-end and year-end closing activities
- Process payroll for all staff, vendors and management via ADP
- Assist with timecard review and validation for accuracy
- Process payroll, including data entry and audit checks
- Ensure payroll is processed in compliance with applicable laws and company policies
- Maintain confidentiality of employee payroll information with integrity
- Respond to employee payroll inquiries and resolve discrepancies
- Generate payroll reports for management and audits
- Prepare and submit payroll tax filings and payments
- Maintain payroll records, including earnings, deductions, and benefits
Qualifications
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field (preferred)
- 2+ years of experience in payroll, accounts payable, or general accounting
- Experience with accounting and payroll systems (Sage Intacct, ADP, or similar system)
- Basic understanding of payroll processes and compliance (required)
- Ability to manage multiple tasks and meet deadlines
- Strong attention to detail and accuracy
- Strong analytical, organizational and problem-solving skills
- Effective communication skills and ability to work cross-functionally
Preferred Skills & Experience
- Excellent organizational and time management skills
- Experience in a school setting (preferred)
- Familiarity with ERP/accounting systems
- Experience with payroll systems (e.g., ADP, or similar)
- Knowledge of 1099 reporting requirements
- Understanding of internal controls and audit processes
Physical Requirements
- Ability to sit and work at a computer for extended periods
- Occasional lifting of files or office materials
- Ability to work remotely
Work Environment
This position operates in an office environment with regular interaction across departments, including purchasing, HR and operations. The position is a hybrid role.
Pay: $45,000.00 – $55,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Vision insurance
Work Location: In person
Title: Accounts Payable and Payroll Clerk
Company: Northwest Indiana Lighthouse Charter Schools
Location: Gary
