Overview
Accounts Payable Administrator Jobs in Lake Zurich, IL at McNelly Services, Inc.
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We are seeking a detail-oriented and dependable Accounts Payable Administrator to play a key role in our financial operations. This position is responsible for managing vendor invoices, maintaining accurate records, and ensuring timely, efficient payment processing. It’s a great fit for someone who enjoys a fast-paced environment and takes pride in staying organized, accurate, and on top of things.
Key Responsibilities:
- Monitor and manage the AP inbox, responding to internal and vendor inquiries in a timely manner
- Review, code, and enter vendor bills accurately into the accounting system
- Match invoices to purchase orders and supporting documentation
- Maintain vendor accounts, resolve discrepancies, and support vendor communication
- Coordinate vendor onboarding, including documentation and system setup
- Track and follow up on vendor compliance requirements (W-9s, COIs, etc.)
- Reconcile vendor statements and resolve outstanding issues
- Assist with month-end close, including accruals and expense tracking
- Maintain organized and accurate AP records and documentation
- Prepare reports and support internal teams with AP-related inquiries
- Identify opportunities to improve AP processes and workflows
What We’re Looking For:
- Detail-oriented with strong accuracy and organizational skills
- Minimum 2 years of administrative or accounting-related experience
- Basic understanding of accounting principles
- Strong communication skills and ability to work collaboratively
- Proficient in Microsoft Office (especially Excel and Outlook)
- Experience with QuickBooks or similar accounting systems preferred
- Comfortable working in a technology-driven environment
- Ability to manage multiple tasks and meet deadlines
Job Type: Full-time
Pay: $21.00 – $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Disability insurance
- Health insurance
- Life insurance
- On-site gym
- Opportunities for advancement
- Paid sick time
- Paid time off
- Parental leave
- Profit sharing
- Referral program
- Vision insurance
Experience:
- Accounts Payable: 2 years (Required)
- Microsoft Office: 2 years (Required)
- QuickBooks: 1 year (Preferred)
Work Location: In person
Title: Accounts Payable Administrator
Company: McNelly Services, Inc.
Location: Lake Zurich, IL
