Accounting Assistant

THE POSITION

Are you ready to advance your career by providing vital financial support to the Pennsylvania State Police? As an Accounting Assistant for the Firearms Administrative Section, you will have an opportunity to apply your technical bookkeeping skills within a purpose-led environment that values precision, professional growth, and public service. By joining our dedicated team, you will serve as a vital link between state regulatory systems and the business community, fostering transparency and accountability in a high-impact administrative capacity. We invite motivated professionals who thrive in detail-oriented environments to bring their expertise to a workplace that prioritizes excellence and serves the citizens of Pennsylvania. Apply today to join our dynamic team!

DESCRIPTION OF WORK

As an Accounting Assistant, you will perform specialized clerical bookkeeping to maintain firearm dealer accounts across the Commonwealth. This role involves reviewing surcharge remittance forms and sales records for accuracy and regulatory compliance, making necessary adjustments, and posting corrected data to dealer ledgers. You will reconcile Pennsylvania Instant Check System (PICS) transaction logs with dealer reports and conduct thorough research to resolve delinquent accounts or missing payments. Additionally, you will maintain professional communication through telephone and written correspondence with dealers to provide balance updates, resolve account discrepancies, and offer guidance on standard operating procedures.

Interested in learning more? Additional details regarding this position can be found in the position description.

• Full-time employment, 37.5 hours per week
• Work hours are 8:00 AM to 4:00 PM, Monday – Friday, with a 30-minute lunch.
• 
  Telework: You will not have the option to telework in this position.
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  Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $40,685.00 (before taxes).
• FREE parking!
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

• Two years of experience performing bookkeeping or clerical accounting work; or
• An Associate Degree in accounting or business administration including or supplemented by six credits of accounting.
• Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree.

Additional Requirements:

• You must be willing to work onsite full-time. Teleworking is not an option as part of this position’s work schedule.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass criminal history and background investigations if you do not have a current Pennsylvania State Police background on file.
• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• 
  Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

• 711 (hearing and speech disabilities or other individuals).

Learn more about our Total Rewards by watching this short video!

See the total value of your benefits package by exploring our benefits calculator.

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning
We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance
We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture
We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks
Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visit www.employment.pa.gov and click on the benefits box.

• Eligibility rules apply.