Overview
Accounting Assistant Jobs in Mendota Heights, USA at CFS
Accounting Assistant
Location: Eagan, MN
Work Environment: Business Casual (Jeans OK) | Sit/Stand Desks | 100% On‑site
Position Overview
We are seeking a highly organized and detail‑oriented Accounts Payable Assistant / Billing Assistant to support a high‑volume AP department that processes invoices for seven companies. This role focuses on managing incoming AP communications, organizing digital documents, maintaining filing systems, and supporting monthly statement reconciliation. This is an excellent opportunity for someone who enjoys administrative accuracy, thrives in a fast‑paced environment, and is comfortable working at a desk for most of the day.
Note: This position does not include AP processing. The focus is on coordination, organization, and support.
Key Responsibilities
Inbox & Document Management
- Monitor and maintain a high‑volume AP email inbox (up to 300+ emails on peak days).
- Identify and handle potential fraud or scam emails proactively.
- Drag and drop PDF invoices and documents into Net Suite (ERP).
- Forward payment status inquiries to the appropriate AP team member.
Mail & Filing Support
- Open, scan, and upload USPS mail into Net Suite.
- Maintain and organize the electronic filing system using On Base .
- Assist with general office and administrative tasks as needed.
Billing & Monthly Support
- Help reconcile vendor statements at the beginning of each month.
- Potentially assist with running the check‑folding and postage machines to prepare weekly outbound checks.
Tools & Systems
- Net Suite (ERP)
- On Base (electronic filing system)
- Microsoft Outlook
What We’re Looking For
Top Requirements:
- High reliability and strong work ethic
- Exceptional attention to detail
- Ability to remain focused and productive in a desk‑based role
Additional Qualities:
- Comfortable managing large volumes of email and documentation
- Strong organizational skills and ability to prioritize
- Professional communication and teamwork skills
- Basic understanding of AP workflows is helpful but not required
Work Environment
- Business casual dress code (jeans welcome)
- Quiet, desk‑based environment with sit/stand desks
- Supportive team with steady, structured workload
- Peak inbox volume typically occurs on Mondays
Compensation
Title: Accounting Assistant
Company: CFS
Location: Mendota Heights, USA
Category:
