Overview
ABA Administrative Support Jobs in Cerritos, CA at Applied Behavior Analysis Consultation Services, Inc.
We are hiring immediately for Full Time Administrative Support Specialist who will work in our main office.
You found the right place if you are looking for a rewarding career making a life-changing impact while supporting those that help children and adult dependents with autism and other developmental disabilities. Every day, our team works to create meaningful progress—whether it’s helping a child communicate for the first time or supporting parents through their journey. We believe in compassion, integrity, and excellence, and we know that behind every great Behavior Analyst is a strong, organized, and caring administrative team.
What You’ll Do
- Billing Preparation: Prepare billing invoices, timesheets, parent verification forms, code services, and audit session notes for accuracy before submitting to the billing department or external partner.
- Payroll Coordination: Collect, review and verify timesheets, ensuring accurate tracking of hours, location matching, and RBT/BI, BCBA supervision hours for bimonthly payroll. Includes data entry and matching with billing.
- Maintain up-to-date client records, authorizations, and documentation in our practice management system.
- Communicate with insurance companies, funding sources, and families to resolve billing inquiries.
- Support day-to-day office operations, including scheduling, data entry, and document management.
- Collaborate with clinical and administrative staff to ensure smooth workflows and timely service delivery.
- Administrative Support: Greet employees, answer phone calls, manage office inventory, and maintain physical/electronic records. Assist HR with maintaining compliance records.
What You’ll Bring
- Previous experience in office administration, preferably in a healthcare or ABA setting.
- Knowledge of medical billing processes, insurance claims, and payroll preparation. Familiarity with ABA billing codes and insurance verification is highly preferred.
- Strong organizational skills with a keen eye for detail and accuracy.
- Strong proficiency in MS Office (Word, Excel) and Google Suite and comfort learning new systems.
- Excellent communication skills—both written and verbal—with a customer-service mindset.
- Ability to handle sensitive information with confidentiality and professionalism.
- Bilingual- Spanish is a plus
- Notice: Applicants will be required to complete a Department of Justice (DOJ) fingerprinting process via Live Scan, TB test, and other trainings we provide.
Join Us
If you’re ready to bring your organizational skills and heart for service to a team making a real difference, we’d love to hear from you. Send us your resume and a brief note about why you’re passionate about supporting ABA services.
Pay: $20.00 – $25.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Professional development assistance
Education:
- High school or equivalent (Required)
Work Location: In person
Title: ABA Administrative Support
Company: Applied Behavior Analysis Consultation Services, Inc.
Location: Cerritos, CA
