Overview
ABA Administrative & Clinical Support Coordinator Jobs in Kailua at [email protected]
ABA STEPS, LLCFull-Time | 30-40 Hours Per Week$21.00-$25.50 Per Hour DOE
ABA STEPS, LLC is seeking a highly organized, dependable, and proactive Administrative & Clinical Support Coordinator to support the daily operations of our growing ABA practice.
This position combines administrative support, scheduling coordination, inventory management, onboarding support, and occasional clinical support responsibilities. The ideal candidate is detail-oriented, responsive, professional, and committed to ensuring operational tasks are completed accurately and on time.
Schedule
Generally Monday-Friday between 9:00 AM and 6:30 PM. Typical work hours will be determined based on organizational needs. Flexible scheduling may be available for employees who demonstrate strong performance, reliability, and consistent completion of assigned responsibilities.
Primary Responsibilities
Administrative & Operational Support
- Input approved schedule changes into company scheduling systems
- Communicate schedule changes to providers and families
- Maintain scheduling records and identify discrepancies for leadership review
- Download, organize, and distribute reports from CentralReach and other systems as assigned
- Run payroll reports and enter payroll data into QuickBooks
- Assist with onboarding and offboarding logistics
- Maintain employee and administrative records
- Support administrative projects and operational initiatives
- Assist with office organization and workflow management
Inventory & Materials Management
- Maintain inventory of program materials, assessment tools, and office supplies
- Monitor inventory levels and identify replenishment needs
- Organize and prepare materials for participant programming and staff training
- Assist with ordering, tracking, and organizing supplies
Clinical Support
- Maintain active RBT certification (preferred)
- Provide direct support services when assigned and clinically appropriate
- Assist with participant coverage during staffing shortages or emergencies
- Support implementation of behavior analytic programming as directed by supervising BCBAs
Qualifications
Required
- High School Diploma or equivalent
- Minimum one year of administrative, healthcare, education, or customer service experience
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Proficiency with Google Workspace and Microsoft Office
- Ability to manage multiple priorities independently
- Ability to maintain confidentiality and professionalism
Preferred
- Active Registered Behavior Technician (RBT) credential
- Experience in ABA, healthcare, education, or behavioral health
- Scheduling or administrative coordination experience
- QuickBooks experience
- Experience working with children and families
Benefits
- Medical, Dental, and Vision Insurance (if eligible)
- AFLAC Supplemental Insurance Options
- 401(k) with Company Match (if eligible)
- PTO accrual begins after six (6) months of employment
- Ongoing professional development and training opportunities
- RBT supervision provided in accordance with BACB requirements
- Opportunities to participate in supervised fieldwork experiences toward BCaBA and BCBA certification requirements, based on organizational needs and supervisory availability
- Access to mentorship, clinical training, and leadership development opportunities
- Continuing education opportunities relevant to behavior analysis and related disciplines
- Opportunities for career growth and advancement within ABA STEPS, LLC
ABA STEPS, LLC is an Equal Opportunity Employer.
Pay: $20.00 – $25.50 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Professional development assistance
- Retirement plan
- Vision insurance
Work Location: In person
Title: ABA Administrative & Clinical Support Coordinator
Company: [email protected]
Location: Kailua
